IMPORTANT NOTE: Vendors are assigned by Blue Sky Elopements. We do not work with outside vendors. Click here to read why. Our preferred wedding vendors are the absolute best in the business and you’ll be delighted with your finished products and services. In order to ensure a simplified and stress-free wedding experience with us, Blue Sky Elopements will use our extensive expertise and experience to assign the best wedding vendors for you. We do not elicit Client approval in the vendor assignment process. It’s all handled for you!
Blue Sky Elopements does not and shall not discriminate–in any of its activities or operations–on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.
Final package pricing is not guaranteed until Blue Sky Elopements Contract for Services is signed.
Contract Terms and Conditions
This Contract for Services (“Contract”) is entered into by and between Blue Sky Elopements (“Agency”), the persons identified above as “Clients.”
“Vendors” refers to wedding vendors covered under this Agreement (i.e. assigned and compensated by Blue Sky Elopements).
This Agreement will be considered confirmed upon signature of contract by Client and acceptance of contract by Agency.
Changes Occurring After Contract Signing
Changes to the above information must be communicated by email to the Agency. The Agency and Vendors will accommodate changes relative to ceremony date, time, and/or location, subject to ability to do so. Changes to the above info will incur additional administrative and processing fees.
Upgrades & Additions to Services
Clients may upgrade the selected level of service up to thirty (30) days prior to the ceremony date if Assigned Vendors are available for such upgrades. Once contracted, Clients may not remove services or otherwise change a service level to a lower-priced package than the one for which Clients originally contracted. The cost of adding or upgrading services after contract signing will be billed at the base cost of the service plus administrative and contract re-issuance fees.
Upgrades and additions to products and services provided by Blue Sky Elopements Vendors (e.g. additional photography hours or extra flowers) must be made directly with Blue Sky Elopements and cannot be negotiated directly with Blue Sky Elopement’s Vendors. Unforeseen upgrades made on the day of the ceremony (including but not limited to ceremony component additions not previously disclosed, or additional guests over the maximum indicated in this Agreement in attendance at the ceremony and/or the photo shoot) will incur a fee of up to $500 in addition to the cost of the upgraded service. Officiant reserves the right to refuse to implement day-of-ceremony unforeseen additions or edits to the ceremony script as this compromises the quality of their services.
Photographer/Videographer reserves the right to refuse to extend shooting time if they have other commitments that prevent them from doing so.
Blue Sky Elopements does not provide elopement packages for events with more than 30 guests. All monies paid are nonrefundable and both Blue Sky Elopements and the assigned vendors reserve the right to refuse services without liability or penalty for elopement weddings with more than 30 guests. Sorry–no exceptions to this rule.
If more than 30 guests (guest count excludes the couple getting married, Blue Sky Elopements vendors and infants under 1 year of age) are present on the day of the ceremony, and Blue Sky Vendors provide contracted services, Client agrees to pay an additional $2,000 to compensate vendors for the additional work involved to service a non-elopement-style wedding. Decision to provide services in this circumstance is at the discretion of the Vendor.
Fees and Payments
By reserving the Ceremony Date, Client agrees and acknowledges that assigned wedding professionals and/or Agency may refuse work from other clients resulting in loss of business opportunity if Client cancels. Therefore, a non-refundable reservation fee is due prior to the signing of this Agreement. Client agrees and acknowledges that this Reservation Fee reserves the Vendor(s) for the Ceremony Date and is NON-REFUNDABLE if this Agreement is terminated for any reason and that additional charges may apply for if this Agreement is cancelled pursuant to the terms of this Agreement.
Remaining balance due, if any, is due no later than 30 days prior to the ceremony date. A reminder email of final payment due will be sent to the primary email address on file approximately seven (7) days prior to the due date. This is a courtesy reminder, and non-receipt by Clients does not constitute grounds for non-payment of final amount due. Payment is by credit card (MC, V, D) or direct account debit (ACH).
If final balance is not paid on by the due date, Client authorizes Agency to charge the Client’s credit card held on file. If credit card is declined, applicable penalties and late payment fees will be assessed. If the full amount due (including applicable late fees) is not paid within 7 days prior to Ceremony Date, Agency and/or the assigned wedding professionals reserve the right to discontinue work and wedding vendors may not be available for the Ceremony Date. Failure to pay the entire Total Cost of Services amount by seven (7) days prior to the ceremony shall be deemed a material breach of this Contract, constitutes damage to the Agency and Vendor(s) and shall relieve the Agency and the Vendor from performing any services under this Contract.
Clients will make all payments directly to the Agency.
All monies paid to the Agency are nonrefundable and nontransferable to other parties.
Late Payment Fees & Disputed Credit Card Charges
If payment is not received by the due date and Agency is unable to charge Client’s credit card for the outstanding balance, A $50 late fee will be assessed on the first day after the due date, with an additional $25 per day late fee applied until the balance is paid in full.
Clients will incur a $50 fee for all returned or declined methods of payment in addition to any late charges. Clients that dispute credit card charges after authorizing them will incur a $250 fee if the credit card company deems the charges made by Agency are legitimate and not in violation of this Agreement.
Additional Fees in Addition to the above Cost of Services
Client agrees to pay Agency for any of the following fees that are not listed in the above package inclusions nor reflected in the Total Cost of Services:
• Late start fees (as outlined in this Agreement)
• Unforeseen upgrades to service level on the day of the wedding
• Previously undisclosed expenditures paid by Vendors and not included in the above fees for service, including parking fees where free nearby parking is not available, admission fees to venue, and any unusual transportation costs (such as for a ski area chair lift) necessary to get Vendors to ceremony site.
• Any aforementioned fees will be charged to the Client’s credit card on file within 7 days of the ceremony date.
Late Starts
Agency reserves the right to charge late start fees if the provision of their services is delayed for more than 15 minutes due to circumstances beyond their control. These circumstances include, but are not limited to weather, delays caused by the actions of other vendors not part of this Agreement (i.e. they were retained directly by the Client and are not Blue Sky Elopements Assigned Vendors), the late arrival of Client or guests, and/or a last minute change of venue–which will cause the ceremony to start past the scheduled ceremony start time. Late start fees are charged at the following rate per vendor: First 15 minutes – no charge. 15 – 45 minutes late start – $110 per vendor. Each additional 30 minutes or portion thereof will be billed at a rate of $55 each.
The ability of Vendors to extend the amount of their contracted time beyond 30 minutes may be limited by other commitments. Vendors reserve the right to leave without performing services without liability to the Vendor or the Agency if–due to the conditions or actions listed above–they are unable to begin provision of services within 30 minutes of their contracted time.
License
Clients are responsible for obtaining a marriage license prior to the Ceremony Date. License must be provided by Clients for all legally-binding ceremonies. Non-legal commitment ceremonies and vow renewals do not require a license. If Client does not provide license to Officiant on the ceremony date, then Officiant will perform a non-legal commitment ceremony. In this circumstance, Clients will not be pronounced as legally wed at the conclusion of the ceremony. If Clients have been legally married to one another previously and are seeking a second marriage ceremony, a copy of the marriage license must be provided to Officiant prior to the ceremony. At no time will Officiant or Agency falsify information either in writing or verbally about Client’s marital status to any other parties.
Applicable Venue Availability, Licenses, Permits and Associated Fees
In the case where a permit or reservation fee is needed for a ceremony venue, that fee will be included in the package price total and Blue Sky Elopements will procure the permit on behalf of Client. Venue permit fees have been calculated to the best of Agency’s knowledge. However, if site fees change due to policies or price increase on the part of the venue, Blue Sky Elopements cannot be held liable for the price increase.
In the event of a wedding at a non-permitted/non-reservable venue (i.e. public sites where a permit is not required), should Client and Vendor(s) arrive at the above venue and find that it is unavailable for use (most likely in the event that it is a public area and there is another wedding or event taking place), then Vendor(s) will do their best to perform services at a location that is close to the original ceremony site. Blue Sky Elopements will not be liable if a public/non-reserved site is unavailable on the Client’s wedding day. Applicable late start fees will apply if securing a new location on the day of the ceremony results in more than a 15-minute delay from the contracted ceremony start time. Neither Agency nor Vendors are liable if the alternate ceremony site is not of similar standards to the original ceremony site.
Back-up Elopement Ceremony Venue site
If ceremony venue is to be outdoors, Clients must designate an indoor backup location to be used in the event of unsuitable weather. This must be done no later than 30 days after signing this Agreement. Backup location must be located in close proximity to original venue and have similar access so as to incur the same fee as the original venue location. In the event that the backup location requires a higher fee than the original location, those fees will be incorporated into the original fee for services and no rebate will be given in the event that the backup location is not used.
Decision to Use Backup Location in the Event of Inclement Weather
The decision to use the Backup location is generally at the discretion of the Client. However, Vendors will not perform services outdoors in hazardous conditions. Vendors have the authority to refuse service in any situation deemed as such—see Dangerous and Illegal Conditions clause below.
In the event of inclement weather, Blue Sky Elopements staff will contact the couple 90 minutes before the scheduled start time to advise on the feasibility of holding the ceremony outdoors (a.k.a. the alternate indoor site). If couple decides to have the ceremony at the original primary (outdoor) site and not move to the alternate indoor site, they will be responsible for any late-start fees as outlined in this contract in the event that Vendor(s) arrive at the primary site only to then have to switch to the alternate site due to inclement weather conditions.
NOTE: Client understands that unless their primary venue has a built-in indoor option, that (in most cases) the secondary (indoor) venue will be the Client’s lodging. For this reason, agency strong recommends that Client books lodging that is suitable for this purpose (e.g. a vacation rental, cabin, cottage or hotel suite). A standard hotel room is not a suitable option for an indoor backup venue. Should Client not heed Agency advice in regard to booking lodging that works as a backup ceremony venue, neither Blue Sky Elopements nor Vendors will be responsible for securing an alternate indoor venue. Wedding will need to take place in the Client’s lodging regardless of its unsuitability as a ceremony venue.
Elopement Packages and Assigned Wedding Vendors
Agency will not be held liable for Client satisfaction with the quality of work of Vendors. Agency serves solely as a referral source and coordination agent to and for Vendors. Clients are subject to any and all separate contractual agreements signed with each Vendor.
Agency serves as escrow agent for Client monies paid for Vendor services as stipulated in this Agreement.
Vendors are assigned by the Agency. Agency will make every attempt to accommodate requests for specific Vendors, but no guarantees are given that requests for a specific Vendor can be accommodated.
Photography Services
Blue Sky Elopement’s Photographer shall be the exclusive photographer retained by client for the purpose of photographing the event. Family and friends of the clients or other wedding vendors shall not interfere in any way with the photographer’s ability to professionally document the event. This includes “ghosting” the photographer, physically intruding into composed shots, directing the posing or similar of any participants, advising the photographer on composition, style or execution of shots, or distracting the photographer in any way. Guests will be asked to refrain from taking flash photographs during the wedding ceremony to ensure the photographer’s ability to properly expose images.
Selection of the final edited images as delivered to client will be solely at the discretion of the photographer. Only photographer-edited work will be provided to the Client; raw files will not be provided. (Raw files are an unfinished product and do not represent the best work of the photographer. The editing of images is part of the service provided in the Blue Sky Elopements wedding package.)
Cancellation and Postponement Policy
Cancellation by Client
Clients agree and acknowledge that in the event that Clients cancel the services listed above for any reason (“cancellation”), the Agency and Vendors will be harmed, and that the Clients will notify the Agency of a cancellation as soon as possible in order to minimize the Agency’s and the Vendors damages. In the event of cancellation, the Agency and the Clients agree that the Clients shall be responsible for all remaining payments due to the Agency. Remaining balance must be paid in full upon notification of cancellation. This payment is a liquidated damage and not as a penalty. This payment represents a compromise portion of the actual damages sustained by the Agency due to a cancellation.
Cancellation by Assigned Wedding Professionals
In the highly unlikely event that a Vendor cannot perform the obligations outlined in this contract due to unforeseen or emergency circumstances, then the Vendor will provide Clients with a replacement Vendor. No discounts or rebates will be given to Clients should this occur. Clients will not incur additional fees due to the reassignment of Vendor in this circumstance.
Cancellation by Agency
Blue Sky Elopements reserves the right to terminate this Agreement for the following reasons:
• Client violates any of the Terms & Conditions
• Client breaches–or threatens to breach–any part of this contract
• Client & Agency inability to reach agreement on additional services and pricing
• Client misrepresentation regarding a matter pertinent to this contract
• Abusive, harassing or threatening behavior on the part of the Client
• Client does not meet agreed-upon deadlines for provision of information to Agency or Vendors
Postponement by Client
If circumstances cause Clients to postpone the ceremony to another date, the Agency and Vendors will make every attempt to accommodate the new date. Administrative fees ($50 per vendor) to issue a new contract will apply. If assigned Vendor is available for the new date, then all Clients monies paid to date will be transferable if the new date is within six (6) months of the original date, and postponement is notified to the Agency at least 30 days prior to the original date. There may be additional charges if rescheduling results in extra costs. If the originally assigned Vendor cannot accommodate the new date, then Agency will make its best effort to find a replacement Vendor. However, Agency cannot guarantee that it will be able to accommodate such change in date. If the Clients do not want to utilize the services of a replacement Vendor, then all monies paid will be forfeited and remaining balance will be due immediately (as per the cancellation terms outlined above). In the event that a new Vendor must be assigned, additional fees will be charged to Clients to compensate the original Vendor for the cancellation.
SPECIAL CANCELLATION/POSTPONEMENT PROVISIONS DUE TO CORONAVIRUS PANDEMIC
Due to the unique circumstances imposed by the Covid-19 outbreak, the following exceptions to the Blue Sky cancellation/postponement policy are in effect when Covid-19 closures or other pandemic-related restrictions apply:
• Client may postpone their ceremony date indefinitely (i.e. the six month limitation does not apply)
• Agency will waive the 30 day notice requirement for weddings postponed due to Coronavirus, assuming the new date can be accommodated by both Agency and Vendors.
• Client may cancel the wedding by paying a $250 cancellation fee without further financial obligation for Covid-19 related reasons. Client will forfeit all monies paid prior to cancellation date.
• Cancellation/Postponement fee of $250 will be applied.
Covid-19 Cancellation Policy
Client may cancel their event with Agency under one of the following conditions:
• Client’s original venue is closed or inaccessible and no similar alternate venue is available (Similar is defined as offering an equivalent backdrop, within 20 miles of the original site, and the site fee is within $100 of the site fee for the original site.)
• Client is unable to obtain a marriage license in the state where they are to be married.
• A federal, state or local mandate closes lodging within 20 miles of the Client’s ceremony venue site.
• A federal state or local mandate issues a stay at home or shelter in place order for the area, thereby making it impossible to conduct the planned wedding ceremony.
• Client contracts Covid-19. Doctor’s note required.
• Travel restrictions (such as a country’s border closing or airline shutdown) prevent Client from traveling to the ceremony site.
The following situations do not warrant an exception to the Blue Sky Elopements Cancellation policy:
• Client books Agency with full knowledge of the potential health consequences presented by Covid-19 and later decides they or their guests do not want to risk these consequences.
• With the exception of Client’s parent or child, guests of the Client determine that they will not be attending the wedding due to Covid-related health concerns.
Covid-19 Postponement Policy
Client may postpone their event with Agency under one of the following conditions:
• Any conditions listed under the Cancellation policy above OR
• Client determines that Covid-19 conditions warrant a rescheduling of their event to a later date.
All other Cancellation/Postponement conditions (i.e. non-Covid-19-related) will be subject to the standard Blue Sky Elopements stipulations as outlined in this contract.
Performance of Duties
Vendors
Vendors are independent businesses that operate as business entities separate from Blue Sky Elopements, LLC. The Agency has monitoring and reminder systems in place designed to prevent the occurrence of a Vendor from failing to be present on the date of the event. However, Vendors are solely liable for their performance of the service outlined herein. Client agrees, that Agency is not to be held liable in the highly unlikely event that a Vendor is unable to fulfill the obligation of providing their portion of services as outlined in this contract. If contacted, Agency staff will make every effort to assist Client in remedying the problem with Vendor(s). However, the ultimate resolution of any issues between Client and Vendor is outside of the scope of services provided by the Agency and must be resolved directly between the Client and the Vendor. The Agency shall not be financially responsible for the services provided by Vendors.
If, at any time during the working relationship between the Clients and Vendors, the Clients feel that a Vendor is not performing to the Clients’ satisfaction, Clients will notify the Agency of their concerns and the Agency will work to rectify the situation. This may result in the assignment of a new Vendor, per the Client’s approval.
Agency
Agency Representative will respond to all emails, texts and voice mails promptly, but always within 2 business days. Office hours are Monday through Friday from 10:00 AM to 6:00 PM Mountain Time. Email, phone message and text responses are batched and answered two times daily–generally at 11 AM and 4 PM Mountain Time. Clients are free to communicate in whatever manner they would like. However, no form of communication is answered more quickly than another and Agency will generally respond to all communications via email in order to have a written history of what has been stated.
Photos
Clients shall permit the Agency to use images of Clients from any portion of the event for display, publication, or other promotional uses without payment of additional compensation to Clients. Client’s guests at the event shall be deemed to have consented to the use of their name, image, or likeness by Clients and the Agency for the duration of the ceremony, and Clients shall defend and indemnify the Agency and Vendor(s) from and against any claims that any of Clients’ guests may assert against the Agency or Vendor arising from, or related to, the use of any name, image, or likeness of Clients’ guests by the Agency and Vendors on the event date.
Clients will notify the Agency via email if they do not want photos used. Agency will reply via return email and this reply will serve as acknowledgement that photos will not be used. Upon Agency email acknowledgement that Clients do not want photos used, this section of this Agreement will be considered null and void.
Copyrights
Ceremonies performed at the event constitutes the copyrighted work of the Agency. The work at all times shall remain the property of the Agency. Any portion of the work delivered to the Clients is for the Clients’ personal use only. Clients may not sell or reproduce, nor authorize the sale or reproduction of, any portion of the work without the Agency’s written consent.
Act of God/Force Majure
Agency and/or Vendors are not liable for failure to perform obligations if such failure is a result of Act of God (including fire, flood, earthquake, storm, lightning storm, or other natural disaster), terrorist activities, labor dispute, or other legitimate situation beyond the control of Agency and/or Vendors.
Liability
In the event that the Agency fails to comply with the terms of this contract due to any event, liability to Clients shall be limited solely to a refund of the Client’s fees allocated to the Agency for Agency’s contracted services.
In the event that a Vendor fails to comply with the terms of this contract due to any event, liability to Clients agree to hold individual Vendor(s) liable and will address complaints directly to the Vendor. In the highly unlikely event that Client is dissatisfied with the work of any Vendor, Agency will assist Client to the best of their ability in rectifying the situation with Vendor. However, Client agrees to hold Agency harmless in the event of dissatisfaction with the performance of any Vendor.
Dangerous & Illegal Conditions
If, during or en route to the ceremony venue, Vendor is exposed to: (a) conditions which imperil or cause the Vendor to fear for their safety, or (b) objectionable or illegal acts to which the Vendor does not wish to be a party or witness, then the Agency reserves the right to immediately protect the Agency’s and/or the Vendor interests, including but not limited to a cessation of Vendor services, leaving the location, and/or terminating this Contract. Such situations include, but are not limited to, the Client’s failure to provide the documentation necessary (i.e. a government-issued marriage license) to ensure a legal marriage ceremony, the failure of Clients to secure a permit for areas that require the issuance of such before conducting a ceremony at that site (unless obtaining venue permit is stipulated as a service provided by Agency on this Agreement) and/or any misrepresentation on the part of Clients regarding the logistics and process to access the ceremony site.
In such circumstances, Agency will not refund any moneys paid by Clients. Clients shall indemnify the Agency and all Vendors from any damage or injury that the Agency and/or the Vendor may sustain, arising from, or related to, any hazardous conditions which imperil or cause the Vendor to fear for his/her safety, while performing services.
Upon request, Client must provide written proof of documentation that any necessary site permits have been obtained. If permit is obtained by Agency, a copy of permit will be emailed to Client prior to the ceremony date. Any fines and penalties imposed by outside authorities on the Agency or Vendor for failure to comply with permitting regulations will be assumed by Client.
In areas where impending weather conditions could potentially endanger the safety of the Vendor en route to the venue on the day of the event, Clients will be given the option to have the Vendor arrive a day early at the ceremony venue (if overnight accommodations exist and if scheduling permits) and spend the night at Clients’ expense for lodging, meals and any other expenses incurred due to the necessity to arrive early, thereby ensuring the Vendor attendance on the day of the event.
Regarding temperatures and winter conditions. If the temp (including wind chill) falls to below 0 degrees Fahrenheit, Vendors will not perform services outdoors. The backup location will be used.
•If the temp is between 0 and +10 Fahrenheit, it is at the Vendor’s discretion whether or not he/she will perform services outdoors.
•At +10 Fahrenheit or higher, the decision to use the backup location is up to the Client, assuming there are no other hazardous weather conditions present.
Regardless of temperature, in the event of a storm, blizzard, winter driving advisory or any other weather-related hazardous condition, the decision to utilize the backup location will be determined jointly by any ceremony Vendors and the Agency.
Collection
In the event that the Agency or Vendor is required to file a legal action to collect fees due from Clients under this Contract, or to otherwise enforce this Contract, then the Agency and/or Vendor shall be entitled to recover all costs and expenses incurred by the Agency and/or Vendor in relation to such legal action, including an award of reasonable attorney’s fees and collection agency fees.
Severability
If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.
Venue and Applicable Law
CHOICE OF LAW/VENUE: The laws of the state of Colorado shall govern the validity of this Agreement, the construction of its terms, and the interpretation of the rights and duties of the parties hereto. The parties agree to the jurisdiction of the Jefferson County District Court in the event of a dispute.
Disputes
Client agrees and acknowledge s that any rights to damages against Agency and/or the Vendor(s) shall be extinguished unless an action is brought within thirty (30) days after the occurrence of the events giving rise to the claim. Client agrees and acknowledges that this amount is reasonable due to (1) the ability as to investigate any claims for damages after such time may be impossible on the part of Agency and (2) the amount that can be claimed as part of this Agreement due to the limited liability of Agency and Vendor.
Roles/Responsibilities of the Parties
Client
The term “client” refers to either of the Partners listed above, regardless of which Partner signs this Agreement below. Client will ensure that all details pertaining to ceremony and contact information listed above are accurate before signing the Contract. Client will provide Vendor(s) and the Agency all information and materials required so that Vendor(s) may perform services thoroughly to completion. This includes timeliness in returning phone calls and emails, as well as communication of preferences. Client agree to inform the Agency and Vendors immediately of any changes that may impact the Agency’s performance of service, including but not limited to changes in date, time, or location, changes to Clients’ contact information,and/or changes to contracted services.
Client will provide the Agency and Vendor with at least two (2) cell phone numbers where the Clients or Clients’ agent may be reached on the day of the event. Client will bring copy of ceremony script and marriage license to the ceremony.
Note that the Client is the Agency’s contracted customers and are the sole party to whom Agency and Vendors provide services. While we will work cooperatively with other partners/vendors involved in the event, our primary responsibility is to satisfy the Client’s wishes. Even if another party makes payment for services, the Agency and the Vendor report to and communicate exclusively with Partner 1 and Partner 2 as listed on this Agreement.
Wedding Vendors
Vendors are wedding professionals that will perform all services as outlined on page one of this Agreement. Vendors agree to communicate with Clients in a timely and professional manner and to provide products and services to Client in accordance with agreed-upon deadlines.
Agency
Agency establishes all fees for services. Agency will provide administrative and management services and serves as the liaison among Vendors and Clients when appropriate. Agency will provide elopement wedding coordination as outlined in this Agreement. Agency will process financial transactions and act as escrow agent in regards to the payments received. Agency will provide initial information to Clients regarding the services provided by Vendors. In addition, Agency will issue this Agreement, accept Client payments as an escrow agent on behalf of Vendors, and provide Clients with general resources and information. In the rare event that Client(s) is/are dissatisfied with services provided by Vendors, Agency will intervene to assist Clients in resolving the issue.